Introduction of ESIC and PF Challan Report HR

The ESIC & PF Challan Report App developed by Kanak is based on Frappe Framework and is aimed to automate and streamline the generation of Provident Fund Challan and Employees’ State Insurance Corporation Reports. This ensures compliance with Indian Payroll Regulations. 

This app, upon installation, will integrate with ERPNext’s Payroll Module, leveraging its data to produce the required reports. 

Users can directly generate a single PF Challan in “.txt” format, which can then be directly uploaded to EPFO website, as the file generated in ERPNext is in compliance with the EPFO standards for a payroll entry.

Key Features of ESIC and PF Challan Report HR

• Integrated with Payroll Module: Our app seamlessly integrates with the existing payroll system in ERPNext. Our app automatically fetches employee & salary data which is necessary for PF & ESIC calculations.

• PF Challan Generation: Our app calculates PF contributions (employee & employer) based on the amount received by the employees in Salary Slip. It generates the PF Challan in the prescribed format required by Employees’ Provident Fund Organization. The “.txt” file generated contains data of all the salary slips of a payroll entry.

• ESIC Report Generation: Our app will calculate ESIC contributions (employee & employer) based on the IPN Number set in the Employees. The ESIC report generated by the app is in the format mandated by the ESIC authorities. 

• Compliance and Validation: Our app ensures all calculations adhere to the latest Indian Payroll Compliance Standards.

• User Friendly Interface: It is very easy to generate PF Challans in a single click with our app. It also gives the user an option of viewing the ESIC report in the ERPNext system itself before exporting it in excel.

How does the ESIC and PF Challan Report HR App work?

PF Challan Generation

Navigate to the submitted payroll entry created in ERPNext.

Users will see a “Create” > Generate PF Challan.

After clicking on this button, a PF challan will have the info of only those employees who have the info of only those employees who have PF as earning and deduction component in their Salary Slip. The generated PF Challan will contain all the necessary information like PF Number(set in the Employee), Employee name , Employee's and Employer's (Divided) PF contribution and the employee’s working days details.

ESIC Report Generation

Navigate to the ESIC Report menu through the awesome (search) bar in ERPNext and select the payroll entry. 

User will see a list of employees who have salary slip in this payroll entry and have ESIC number activated in the Employee. 

Users can directly export this data in excel and csv format.

The ESIC report will have all the required columns like IPN Number(set in the Employee), Employee Name, Basic + HRA amount and Working days info inside the report.

Prerequisites

User need to mention PF Number and ESIC number of the Employee in the Employee master User need to create all the required salary components like 'Basic', 'House Rent Allowance', 'PF (Employer's Contribution)' and 'PF (Employee's Contribution)' to get the accurate amounts inside the report.