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10 Ways to Optimize your Report in NetSuite

10 Ways to Optimize your Report in NetSuite

NetSuite is a cloud-based business management software company. It was founded in 1998 by Evan Goldberg and Zach Nelson, who had experience with Oracle Corporation’s enterprise resource planning (ERP) software. NetSuite today offers ERP, CRM, eCommerce, and other business applications to companies of all sizes worldwide. 

NetSuite is headquartered in San Mateo, California, and operates international offices across North America, Europe, and the Asia Pacific regions. NetSuite has more than 100,000 customers globally. 

It is a web-based ERP software suite that provides integrated business applications to small and medium businesses. The company offers financials, CRM, eCommerce, and other application modules as well as hosting and maintenance services. NetSuite has more than 24,000 customers worldwide across 120 countries, with about $2 billion in revenues annually. 

Pre-Requisite for using NetSuite ERP 

NetSuite is a web-based ERP that can be accessed via the Intranet of your organization. The system is user-friendly and runs on the browser. Users can access the LMS software using PCs, Tablets and Smartphones. . Users also need a license for each employee who will be accessing the system. Each user must have an individual username and password. The system will also need to be installed on the internal company's server.

Pre-Requisite for using NetSuite ERP

How to use NetSuite ERP in any Organization?

Establishing a NetSuite account: 

NetSuite is a web-based ERP, and it can be accessed via the company’s intranet. The user will need to establish an account for the employees in order to use this system. Users must also establish a username and a password for each employee, which will be used any time they log in. It is possible to set up different access levels from the free use up to the administrator level, which has various privileges depending on the access level selected.

NetSuite applications: 

The NetSuite suite of applications includes Sales, Finance, Service, Projects, Asset Management, Manufacturing, and eCommerce, which includes procurement and Demandware. NetSuite offers multiple modules which can be combined to create a unique system that is specific to your business needs and requirements.

Types of Reports: 

NetSuite offers different types of pre-built reports such as Executive Summary, Expense Report, Sales Analysis, and more, depending on which module you are using the report from. NetSuite allows users to create their own custom ad-hoc reports. 

Creating a custom report: 

NetSuite offers multiple modules, and each module has its own set of standard pre-built reports. For example, Reports for Expense management will differ from the Sales module, and hence you cannot use the same report for both these modules. But with NetSuite’s advanced reporting, users can create their own custom reports by combining modules together. 

NetSuite allows the creation of custom ad-hoc reports which can span across various integrated modules. Users need to know some basic information about the modules and reports they are using in order to design an effective report. This is key for getting clients to use the system and the reports more effectively.

Optimizing your Report: 

A well-designed report can help you save a lot of time and effort by helping your users access the information they want quickly and that too in an effective manner. With just a few simple steps, you can ensure that your report is optimized to give accurate data to the user in the least amount of time. 

Here are some simple steps that can be taken to optimize your reports in NetSuite: 

  • Shorten the report by removing unnecessary columns and data  Sort the columns in ascending or descending order based on what is most relevant to your business. 

  • Include relevant filters in the report, which narrows down the information to what’s more important. 

  • Hide sensitive data by using custom views. After building a report, change the security of certain fields if you do not want users to access it. This will ensure that the data is secure and within your organization only. 

  • Design a separate report for each user group or department to ensure that the information they are viewing is what’s most relevant to them. 

  • Include drill-downs in your reports so that users can easily access more detailed information on the subject of their interest.

  • Make sure that you have made changes from the default settings to ensure that your reports are optimized. 

  • Do not use aggregated data when you do not need it. For example, if you are running a sales report, do not include the total number of items sold in each category but rather show the number for each product or business unit instead. 

NetSuite offers an easy-to-use interface that users find very intuitive and simple to use. This makes it easier for users to learn and work with the system and even build their own reports without having any prior technical knowledge or experience working in a similar system. If you want all your users to make the best use of the data provided by NetSuite, then ensure that you optimize these reports, which will help them save time and ensure effective use of the system.

Ways to Optimize your Report in NetSuite

NetSuite is powerful enterprise software that simplifies the management of business operations. With NetSuite, you can manage all aspects of your organization with ease. 

Ways to Optimize your Report in NetSuite

One way to make sure that your company data is up-to-date and accurate is by optimizing reports in NetSuite. Here are five ways to optimize your report in NetSuite: 

#1. Compress Reports

Compressing your reports can reduce the burden of uploading them into NetSuite or Excel. It also may save you time because it reduces the size of the file, which means fewer data to process. 

#2. Simplify Report Navigation

It's easier to navigate reports when you remove unneeded data and simplify the detailed views. For instance, if a report is too long, divide it into multiple parts and link each part with a hyperlink so users can access them easily. To avoid confusion, group related items together under custom headers that provide a quick summary of the data.

#3. Split Large Reports

Some reports have more entries than others, so they may take a long time to load on your browser. If you frequently open a report that is too large to fit on a single screen, split it into multiple parts and link each part with a hyperlink so that users can access them easily. To avoid confusion, group related items under custom headers that provide a quick summary of the data.

#4. Highlight Relevant Information

Highlighting relevant information in your reports is one way to convey important details without cluttering your report with unnecessary data. Instead of labelling every field in your list, focus on highlighting key elements by colour, size, or both. 

#5. Use Filtered Data

Filtering your report data is a quick way to locate relevant information from a long list of entries. However, it's important that you choose the right filter criteria because too many filters slow down the retrieval process and may even cause errors in your reports. You can avoid these problems by using a filter that is easy to apply and has a clear purpose.

#6. Customize Report Columns

Many reports have too many columns, so they take up a lot of screen space and are difficult to read. For instance, if your report contains fields from related objects such as contacts from customers or quotes from opportunities, you can combine all of them under a single column to reduce clutter.

#7. Protect Sensitive Information

Opportunities for export to third-party systems are part of NetSuite's "extension" features. This includes the capability to remove sensitive information, such as credit card numbers and social security numbers, before exporting reports out of NetSuite. 

#8. Export Data in Used Formats

Reports exported within NetSuite will automatically be saved in PDF, CSV, or Excel formats. You can also export these formats individually if needed. 

#9. Use Custom Filters to Create Reports or Dashboards

For more control over your reports, you can include custom filters within NetSuite that provide the ability to create multiple versions of a given report with different data sets. This is especially helpful when building dashboards, which typically combine various data points into one view. 

#10. Use Formulas to Customize Reports

Formulas allow you to apply functions that change the way your data is displayed on a report, such as converting a number into a percentage or a currency value. This will allow you to apply different views of the same information and better illustrate trends. 

Conclusion

NetSuite is powerful enterprise software that simplifies the management of your organization's business operations. With NetSuite, you can manage all aspects of your company with ease. One way to make sure that your company data is up-to-date and accurate is by optimizing reports in NetSuite.

Here are eight ways to optimize report information for more efficiency (and accuracy): Compress Reports, Simplify Report Navigation, Split Large Reports, Highlight Relevant Information, Use Filtered Data, Customize Report Columns and Protect Sensitive Information--all before exporting it out as a PDF or Excel file format. If this sounds like too much work on top of everything else you're doing within your organization, then let us help you out with our NetSuite Development Service

Contact us now: 

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